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Course Reserves Policy

Course Reserves

The Library supports a course reserves collection made up of materials chosen by faculty to support the instructional requirements of specific courses. All materials placed on reserve must be in compliance with U.S. Copyright Law (Title 17 of the U.S. Code) as stated in Lindenwood University’s Copyright Policy and must fall within Fair Use provisions. In all cases, instructors are responsible for determining whether placing specific materials on course reserve falls within Fair Use or if they need to obtain permission to use the material. See below to determine whether materials meet Fair Use provisions.

Materials Eligible for Course Reserves

  • Textbooks may be placed on course reserve under the following circumstances:
    • If students do not have access to a required textbook through the bookstore or other means, a required text may be put on reserve until such time as the item becomes available.
    • If an instructor chooses to place a required text on reserve that is readily available to students for purchase, the instructor must provide written proof that the copyright holder has given permission for use of the item.
  • Print Reserves – Available for books and other materials that are checked out to students.
  • Multimedia – Materials such as music CDs, DVDs or other audio-visual formats may be placed on reserves. Loan periods may vary. Some restrictions may apply in order to comply with Copyright Law.

Materials Ineligible for Course Reserve

  • Materials obtained through MOBIUS or ILL
  • Library-owned materials from non-circulating collections (e.g., reference materials)
  • Bound volumes of library-owned periodicals
  • Desk copies provided by publishers for review

Library-Owned Materials

Please allow up to two weeks processing for Library-owned materials. If an item is checked out, it will be recalled immediately. The same material(s) may be shared by multiple instructors. The loan period will be limited to two hours in order to provide equitable access. Most library-owned materials can be processed and made available within three business days, depending upon the time of the semester. Additional processing time may be necessary for reasons including: request on or after the first day of class, incomplete citations, materials that are currently unavailable, requests unaccompanied by the materials, and requests requiring copyright permission. Please be assured that we will make every effort to process your request as quickly as possible.

Books Not Owned by the Library

Materials not owned by the Library will be ordered based upon the nature of the purchase request, availability of funds, and compliance with our Collection Development Policy.  Some material types, such as textbooks, will not be purchased. Please allow sufficient time for purchasing and processing new books (approximately four weeks). Please contact us if you have questions.

Personal Items

Personal items that instructors wish to place on Course Reserves must be brought to the Circulation Desk for processing. Personal materials will be processed and circulated according to standard reserve procedures, including labeling with a barcode and spine label to facilitate check out. If the library owns the item, the library’s copy will be placed on reserve and the instructor’s copy returned unless specifically requested otherwise. While efforts will be made to safeguard materials, the library is not responsible for any damage to or theft of personal items placed on Course Reserve. 

Removing Materials

Course Reserves are cleared off each semester or term by using the Course Reserve Clear Out Procedure.

Procedures

Placing Materials on Course Reserves

          Complete the form online or in-person. Please contact us if you have questions at 618-239-6072.

          Complete the form online or in-person. Please contact us if you have questions at 636-949-4396.

Guidelines for Course Reserves

  • Faculty members select either a 2-hour, 24-hour, or 3-day circulation period. Personal and library-owned materials may be placed on Print Reserves.
  • By submitting a reserve request, the instructor accepts responsibility for copyright compliance. The Libraries may refuse materials for reserve, or remove materials already on reserve, for legal or administrative concerns. See below to determine whether materials meet Fair Use provisions
  • Overdue fines and charges for damaged or lost Reserve materials are possible. Overdue fines for 2-hour loan materials are $2.00 per hour with no limit. Overdue fines for 24-hour or 3-day loan materials are $2.00 per day with no limit. If an item is damaged or destroyed, the student will be charged replacement and processing fees.

Fair Use Provisions

The Library’s policy for providing access to copyright-protected materials through course reserves is based on the fair use provisions of United States Copyright Act of 1976 (Title 17 of the United States Code). Section 107 of the Copyright Act allows the fair use of copyrighted materials for teaching, scholarship, and research. Reproduction of these materials does not require the payment of a royalty or the permission of the copyright owners, provided that the circumstances of the use are fair use as determined by a consideration the four factors specified in section 107, which include:

  1. The purpose and character of the use, whether such use is of a commercial nature or is for nonprofit educational purposes
  2. The nature of the copyrighted work
  3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole
  4. The effect and use upon the potential market for, or value of, the copyrighted work

The library expects that faculty be diligent in their assessment of whether or not use of a reproduction is considered fair use. If the materials are not determined to be fair use, faculty must get permission of the copyright holder before asking the library to place it on reserve.

Coursepacks

All articles, chapters and other individual works in any print or electronic coursepack require copyright permission. Copyright permission for coursepacks is usually granted for the academic period. To reuse a coursepack in subsequent academic periods, permission must be granted for each use.  Many copyright holders provide time-sensitive permission because their own rights may be time-sensitive and could be transferred to different copyright holders at any time.

Definitions

Brevity

  • Poetry: (a) A complete poem if less than 250 words and if printed on not more than two pages or, (b) from a longer poem, an excerpt of not more than 250 words.
  • Prose: (a) Either a complete article, story or essay of less than 2,500 words, or (b) an excerpt from any prose work if not more than 1,000 words or 10% of the work, whichever is less, but in any event a minimum of 500 words.
    • [Each of the numerical limits stated above may be expanded to permit the completion of an unfinished line of a poem or of an unfinished prose paragraph.]
  • Illustration: One chart, graph, diagram, drawing, cartoon or picture per book or per periodical issue.
  • “Special” works: Certain works in poetry, prose or in “poetic prose” which often combine language with illustrations and which are intended sometimes for children and at other times for a more general audience fall short of 2,500 words in their entirety. Except as set forth above, such “special works” may not be reproduced in their entirety; however, an excerpt comprising not more than two of the published pages of such special work and containing not more than ten percent of the words found in the text thereof, may be reproduced.

Spontaneity

  • The copying is at the instance and inspiration of the individual instructor
  • The inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness are so close in time that it would be unreasonable to expect a timely reply to a request for permission.

Cumulative Effect

  • The copying of the material is for only one course in the school in which the copies are made.
  • Not more than one short poem, article, story, essay or two excerpts may be copied from the same author, nor more than three from the same collective work or periodical volume during one class term.
  • There shall not be more than nine instances of such multiple copying for one course during one class term.
    • [The limitations stated in above shall not apply to current news periodicals and newspapers and current news sections of other periodicals.]

Public Domain

As defined by the Merriam-Webster Dictionary, Public Domain is “the realm embracing property rights that belong to the community at large, are unprotected by copyright or patent, and are subject to appropriation by anyone.”

Prohibitions to above

Notwithstanding any of the above, the following shall be prohibited:

  • Copying shall not be used to create or to replace or substitute for anthologies, compilations or collective works. Such replacement or substitution may occur when copies of various works or excerpts therefrom are accumulated or reproduced and used separately.
  • There shall be no copying of, or from, works intended to be “consumable” in the course of study or of teaching. These include workbooks, exercises, standardized tests and test booklets and answer sheets and like consumable material.

Copying shall not:

  • substitute for the purchase of books, publishers’ reprints or periodicals
  • be directed by higher authority
  • be repeated with respect to the same item by the same teacher from term to term
  • be charged to the student beyond the actual cost of the photocopying
Lindenwood University
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St. Charles, MO 63301