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Faculty Email - Sharing Calendars

How do I share my calendar in Outlook 2007?

You must be logged on a PC on either the St. Charles or the Belleville campus in order to do so. Once Outlook is open, follow these steps:
  • Select folder list, if not shown

  • Right-Click Calendar and select Properties

  • Click on the Permissions Tab

  • Click the Add Button and double click the individual you want to give permission to

  • From the Permission Level drop down box, select the appropriate permission
    • Owner: Has Full Control. Owner can change permissions
    • Publishing Editor: All Control except does not own a folder or a folder contact
    • Editor: Had All Control except owning a folder of creating subfolder
    • Publishing Author: Same as Editor but only controls items they create
    • Author: Edits only items they create; can not create subfolders
    • Non-Editing Author: Same as Author but cannot change any items and only able to delete items they create
    • Reviewer: Can read items and view subfolders. Can not delete or edit any items.
    • Creator: Can only add items to a calendar, view foldrs, and add items to folders. Can not edit or delete items
    • None: No permission. Add user or group to explicitly deny access to calendar.

  • Click the OK button to apply changes.
    • From Outlook, click on File->Open->Other User's Folder

    • Type in name of the person, or select from the address list
    • Select Calendar from the list.

    • Click the OK button to apply

  • Once this is completed, the user that you shared your calendar with is able to access your calendar. To do so:

    You will see the user's calendar in your calendar now.
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