Agreements
To strengthen its academic mission, Lindenwood University actively cultivates partnerships with a wide range of institutions-leveraging shared resources, encouraging academic exchange, and expanding opportunity.
The Office of the Provost leads university-wide coordination of these efforts by maintaining a comprehensive inventory of academic agreements and associations.
To view the status of your agreement, the agreement dashboard can be accessed through Workday using “FIN RPT Contract Review Status” in the Workday search bar.
No agreement should be signed with a partner affiliate without going through the Workday process and the signature of the authorized signatory.
All agreements must be entered into Workday and to complete the agreements process.
Agreement Types
Agreements at Lindenwood University encompass a variety of formal partnerships that support teaching, learning, and scholarly engagement. Any agreement not specifically listed below or if the appropriate process for an agreement is unclear to an academic unit initiator requires prior review and approval in consultation with the Office of the Provost.
Memorandum of Understanding (MOUs)
An agreement referred to as a "handshake" agreement between Lindenwood University and another partner institution. This agreement is generally not a legally binding contract with term ranges between one to three years. With mutual agreement, this contract is typically renewable. LU template recommended.
Clinical or Field Placement Affiliations
An agreement between Lindenwood University and partner facilities for clinical placements. This agreement details the responsibilities and obligations between both institutions and describes clinical opportunities educational/training experience for students. LU template recommended. Terms for this agreement range from one semester to up to five years and can be renewable.
Study Abroad Agreements
A partnership between Lindenwood University and an international institution that enables students to study and train outside the U.S. These agreements define the academic framework, terms and conditions of the partnership, student responsibilities, and renewal options.
Agreement Process
The process to execute an agreement is determined by the type of agreement. Agreements initiated through academic affairs are expected to follow these steps:
Discovery Meeting
An initial meeting is held between the Lindenwood academic unit initiating the agreement and the Associate Provost to discuss intent, scope, and alignment with university priorities.
Partner Review of Template (If applicable)
If a Lindenwood University agreement template is being used, the initiator should share the agreement template with the partner affiliate to request approval or suggested updates prior to initiating the Workday process.
Review and Editing in Workday
Drafts of the agreement are submitted, reviewed, and revised within the Workday platform. This step includes legal, academic, and administrative considerations
Finalization and Signatures
Once approved, the finalized agreement is signed by the partner affiliate and the authorized Lindenwood signatory. The completed document is recorded and archived in Workday.
Document Format
Document Format
- All submitted agreements in the review and editing stage should be in the form of a Word document for tracked changes.
- Once the final document is amended, the document should be uploaded as a PDF to have the ability to digitally sign the document.
- In cases where the document format does not support digital signatures, the agreement will be printed, physically signed, and then uploaded into Workday. Once uploaded, the initiator may proceed to complete the process within the Workday system.
Renewal or Termination
Renewal
For agreements that include renewal terms, the renewal process should be initiated no later than three to six months prior to the agreement’s expiration date. For agreements that require routing through Academic Affairs, responsible units must contact the Office of the Provost within this timeframe to initiate the renewal process accordingly.
Termination
Agreements slated for termination must follow the termination procedures specified within the agreement. Agreements that are either terminated or not renewed must be managed in accordance with Lindenwood University policies.
