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Quick Tips

  1. Allow one-week minimum to request a space.
  2. Do not send out information regarding your event space until you have approval confirmation.
  3. Use Google Chrome as your browser (or anything other than Internet Explorer)
  4. Do not filter too much when selecting a space (we recommend filtering just by building at the most).
  5. If you are having an outside event? Do not forget to schedule a rain location at the same time!
  6. By clicking on the Room column, you can organize the rooms alphanumerically.
  7. By hovering over the little Notecard icon to the left of the name, you can find out more about the room (capacity, if it has computers, a pic of the room, etc.)
  8. A good way to check room availability without starting a request is by accessing the Scheduling Grids.
    1. First, click on Calendars on the top menu bar.
    2. Select Schedule Grids, from there you can filter by date and campus.

User Guide - Single & Multi-Location Events (PDF)

User Guide - Recurring Event (PDF)

Hospitality Services

Hospitality expenses should be targeted primarily toward prospective and current students, development opportunities, and selected recruitment activities. Daily and/or ongoing hospitality expenses (i.e.,coffee, soft drinks, bottled water, and food) for the benefit of faculty and staff are inappropriate and not encouraged.

 

Process for approval:

  1. Catering requests can be initiated by contacting Pedestal Services for a quote.
  2. Upon receiving the quotation, submit your request to your WorkPlace requisition creator for purchase order approval.
  3. Approved requests (purchase order number) should be forwarded to the facilities coordinator and Pedestal Services for order confirmation and reservation.
  4. Please allow seven business days for completing this process. Requests submitted outside of this time constraint may not be approved.

All food served to the campus community and public should be coordinated with Pedestal Services. Any exception to this policy must be approved in advance by Pedestal Services.

Contact

Please contact Samantha Kennedy (SKennedy@lindenwood.edu) or (636) 949-4613 for any questions on your event reservation(s) or problems/questions with ASTRA

Lindenwood University
209 S. Kingshighway
St. Charles, MO 63301